Privacy Policy

PRIVACY POLICY PURSUANT TO REGULATION EU 2016/679
(GENERAL DATA PROTECTION REGULATION)

To the Users of the Website

Pursuant to Articles 13 and 14 of Regulation EU 2016/679 and in relation to the personal data that the undersigned Data Controller, E4 Computer Engineering S.p.A., will come into possession of, we hereby inform you of the following:

The Data Controller is E4 Computer Engineering S.p.A.,
VAT no. 02005300351
Street address Martiri della Libertà 66, 42019-Scandiano (RE)
email: privacy@e4company.com,
tel 0039 0522 991811

The data protection officer is Michele Moscatelli
c/o E4 Computer Engineering S.p.A.
Street address Martiri della Libertà 66, 42019-Scandiano (RE)
email: dpo@e4company.com
tel 0039 0522 991811

• Browsing data
  

  During normal operation, the computer systems and software procedures used to operate this website acquire certain personal data that are then implicitly transmitted in the use of internet communication protocols. This is information that by its very nature could, through association and processing with data held by third parties, make it possible to identify users/visitors (e.g. IP address etc.). These data are used for the sole purpose of anonymous statistics on the use of the website and to monitor its correct operation.

  In addition to the so-called "browsing data" and the data collected by means of cookies, as set out in the specific Cookie Policy to which reference is made, personal data voluntarily provided by the user when interacting with the Website’s functions or requesting to use the services offered on the Website may be processed, specifically:

• Data provided for marketing purposes – newsletter subscription – downloading the company brochure
  Email address
• Data provided by email in the "Contact us"area
  Name, email address, who you wish to write to and information voluntarily provided in the "Your message" form
• Data provided by accessing the "Jira" service portal
  Email address and password
• Data provided by applicants via the "Join us" form
  Name, email address, telephone number, curriculum vitae and information voluntarily provided by the applicant.

The purpose of the processing is:

• Browsing of the website and use of its contents
• Sending our newsletters
• Answering questions, providing information as per your request via the relevant form
• Providing assistance and support
• Complying with the obligations incumbent on the company and laid down in current regulations
• Selection of personnel for the establishment of an employment relationship
• Defence of a right in court or before judicial authorities exercising judicial functions

The processing is lawful because:

• It is necessary for the performance of a contract you are party to, or the performance of pre-contractual measures taken at your request and/or the performance of a service your requested.
• It is necessary to fulfil a legal and/or contractual obligation of the data controller.
• It is necessary for the pursuit of the legitimate interest of the data controller, the defence of a right of the data controller in court or before judicial authorities.
• It is necessary for the evaluation of CVs for the possible establishment of an employment relationship.
• It is based on express consent (Art. 6, para. 1, lett. a of Regulation EU 2016/679), for:
  1. Marketing initiatives and the sending of newsletters.

The processing is carried out in a manner strictly necessary to fulfil the purposes set out above, by means of some of the operations or set of operations indicated in Article 4, no. 2 of Regulation EU 2016/679: collection, recording, organisation, structuring, storage, consultation, processing, adaptation, modification, selection, retrieval, alignment, use, combination, blocking, disclosure, erasure and destruction of the data. The operations may be carried out with or without the aid of electronic, online or otherwise automated tools.

The provision of personal data is not a legal obligation, but a necessary requirement to fulfil what is requested.

The personal data will be processed and stored for as long as is necessary for the complete performance of the contract you are a party to, as well as for the proper fulfilment of storage obligations envisaged by laws or regulations. Storage is envisaged for as long as is necessary for the pursuit of the legitimate interest of the data controller, for the purpose of defending its own right in court or before judicial authorities and in any case until the expiry of the limitation period of the rights arising from the contractual relationship.

For the purposes referred to in point 4 and to provide, improve, protect and promote services, the personal data may be disclosed to or seen by:

• Parties authorised to process the data.
• Data processors and related additional data processors and authorised parties including but not limited to: accountants, consultants, suppliers of IT services, cloud computing services or assistance thereto, and related technical staff, contractors, persons tasked with occasional maintenance, all adequately trained in the protection of confidentiality.
• Entities that process data in execution of specific legal obligations.

The personal data may be subject to fully automated decision-making processes, including profiling.

Your personal data may be transferred to countries outside the European Union. In any case, the transfer of your personal data to countries outside the European Union is compliant with the GDPR, as it is governed by special standard contractual clauses as set out in Commission Decision no. 2010/87/EU, as authorised by the Data Protection Authority, made available on the websites.

For the transfer of data relating to cookies, please see the relevant policy.

If the website refers to links to third-party websites not directly managed by the Data Controller, please see the relevant Privacy Policy. Specifically:

• YouTube: https://policies.google.com/privacy?hl=en&gl=en
• LinkedIn: https://www.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacy-policy
• Twitter: https://twitter.com/en/privacy.
• Atlassian: https://www.atlassian.com/legal/privacy-policy
  https://www.atlassian.com/legal/data-transfer-impact-assessment

Pursuant to Articles 15-18 and 20-21 of Regulation EU 2016/679, you have the right to obtain confirmation of the existence or otherwise of personal data concerning you, even if not yet recorded, and its communication in an intelligible form. You have the right to obtain information on: a) the origin of the personal data; b) the purposes and methods of the processing; c) the logic applied in the event of processing carried out with the aid of electronic instruments; d) the identity of the data controller and any data processors; e) the parties or categories of parties the personal data may be disclosed to or who may become aware of them in their capacity as data processors or persons tasked with processing. You also have the right to: a) have your data updated, corrected or, if you wish, completed; b) the cancellation, transformation into anonymous form or blocking of data processed in breach of the law, including data whose storage is not necessary for the purposes the data were collected for or subsequently processed; c) certification to the effect that the operations as per letters a) and b) have been communicated – as also related to their contents – to the entities the data were disclosed or disseminated to, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected. You have the right to wholly or partially object: a) on legitimate grounds to the processing of your personal data, even if pertinent to the purpose of their collection; b) to the processing of your personal data for the purpose of sending advertising or direct sales materials or for the performance of market surveys or commercial communications. You have the right to data portability, i.e. to receive your personal data in a structured, commonly used and machine-readable format, and you have the right to transmit such data to another data controller without hindrance. You also have the right to lodge a complaint with a supervisory authority (in Italy, the Personal Data Protection Authority: www.garanteprivacy.it). You may exercise your rights by submitting a written request to the data controller at the addresses (registered office, email) provided in point 1.

The list of data processors for limited sectors and operations is constantly updated and available by request addressed to the data controller, including to the addresses provided in point 1.

Privacy Policy pursuant to Regulation EU 2016/679 – Rev. 03 of 17/04/2023